McKinley Family Handbook
McKinley Elementary School Student and Family Handbook
1500 NW 185th AveBeaverton,OR97006
Phone: (503) 356-2180
Attendance: (503) 356-2181
School Office Hours
Monday - Friday 8:00 am – 4:00 pm
- McKinley Elementary Introduction
- Building Schedule, Arrival, and Dismissal
- Lunch and Cafeteria
- Recess Expectations
- Restrictions and Prohibited Items
- Health and Safety
- Family Involvement and Volunteering
- Celebrations and Snacks
- Emergencies and School Closures
- Family Resources
Hello McKinley Community,
Our school and community are located on land that for thousands of years was home to Native American Tualatin tribes. American pioneers began settling this region following the Lewis and Clark expedition of 1804 and the opening of the Oregon Trail in 1841. Soon, Oregon became a state in 1859. Only thirty years later in 1889, two German-American brothers built the original one-room wooden schoolhouse that would eventually be named McKinley Elementary.
Today, the children that pass through McKinley's school doors every morning are more economically, socially, and culturally diverse than at any time in its 130-year history. McKinley teachers and staff recognize the beauty of this community and are proude to be a part of the lives of your families and the rich legacy of this school.
Being a teacher today is more difficult than it has ever been before. The same can be said of being a parent. I thank all of you, parents and teachers, for rallying together every day with love and patience for one another, in order to achieve our goal of educating every single one of our children.
Aki Mori, Principal
McKinley is a Title I school. Title I is the name of a federal program that provides extra funding for schools that serve communities with a high level of poverty, defined as a school where at least 40 percent of the children are eligible for free or reduced lunch. These funds may be used for teachers, instructional assistants, after school programs, books, supplies and materials. The funds may also be used to provide opportunities for parents to receive training to help their child in school. There are 15 elementary schools in Beaverton School District who receive Title I funding.
The Beaverton School District is committed to providing safe and effective learning environments where all students experience success. The quality of education depends not only upon the responsibilities of students, but also upon the quality or relationships among students, families, teachers, administrators and other school personnel. The Beaverton School District strives to develop and implement policies and procedures that will:
- Assure students that they can learn in a safe and respectful environment and can be treated in a fair, consistent, and non-discriminatory manner.
- Ensure parental confidence in the ability of every school to provide a safe and inclusive climate.
- Help administrators, teachers, and other school personnel provide effective teaching and learning environments.
If all stakeholder groups, namely students, parents, families, school personnel, and community members work collaboratively and creatively to develop and maintain a safe, respectful and inclusive environment - if students work hard and aim hight - if parents and families provide support and encouragement - if school personnel build meaningful relationships with students, provide quality instructional programs, and demonstrate a strong commitment to high standards - then excellence can be achieved in the Beaverton School District.
8:00-8:25 am: All arriving students enter school grounds through any of the school gates. Students do not enter through the main office entrance. Students who eat breakfast enter the cafeteria through the outside entrance facing the parking lot.
Otherwise, students should report to the following supervised areas:
Kindergarten, 1st, 2nd, and 3rd grades: Gym (indoors)
4th Grade: Outside, near Gym entrance
5th Grade: Outside, further back near building side entrance
Note: 4th and 5th graders with a valid reason are welcome to report to the Gym, with staff permission.
8:25-8:30 am: School staff will excuse students in an orderly fashion, one grade level at a time, to walk to their classroom locations.
After 8:30 am: At 8:30, the main entry gate to school grounds will be locked for security. Students arriving after this time enter the building through the main entrance doors.
After 8:35 am (Tardy): Students will be marked tardy and given a late pass to class as they enter the school. All surrounding gate entrances to the school grounds will be locked for security purposes. These gates will remain locked until afternoon dismissal.
School instructional time is important. Please avoid picking up students early, before the end of school. Student dismissal procedures are as follows.
Walkers: Students will be released after being escorted by teachers and school staff to one of our school exit doors.
Bus Riders: Students first assemble in the Gym. Staff help line up students by bus number, with younger students first and older students last. Students are released from the Gym upon the arrival of their bus.
Car Pick-Up: Students are escorted by staff to the sidewalk and curb area just outside the western side of our school. At around 3:05, this space is strictly restricted to 5 or 6 cars, in order to create space for our small yellow buses to maneuver and park. However, once the small buses have left (usually by 3:10), this pick-up area moves quickly and efficiently. If you arrive to find no space for your car, simply circle once around, and you will most likely find space upon your return.
Parent Pick-Up: Park your car in an appropriate, designated spot in the school parking lot. (Please be sensitive to handicapped spots.) Parents assembly by the benches outside the main entrance to the school (for security purposes) until they are permitted to enter at 3:05 to unite with students in the cafeteria. Some parents choose to park across the street near Burgerville and the Dollar Tree.
If you would like your child to go home after school a different way than usual, you will need to write a note to the child's teacher and send it with your child in the morning. We understand that emergencies do happen. If you do need to call in a change to your child's after school plans, we ask that you please call the office before 2:00 pm so that we have sufficient time to notify your child's teacher.
All guidelines and procedures outlined in this document and the BSD Student/Families Handbook apply to riding the bus to and from school. Children who behave in a way that impedes the safety of others or the safe operation of the bus may be given an assigned seat or other appropriate consequences. If a pattern of unsafe bus behavior continues, students may be suspended from bus riding privileges.
All children are to get off the bus at the stop designated by transportation. A note written and signed by a parent or guardian must be given to the child's teacher to make any changes in pick up or drop off.
Please help us by ensuring you are following the procedures in a patient manner so all parents and children can make it through our parking lot in a safe way. Please respect teachers and staff who are on duty. They are there to encourage safety and ensure that traffic movement is continuous. Sometimes simply slowing down and being patient goes a long way.
- Lunch Periods
- Lunch Account
- Free and Reduced Price Lunches
- Menu, Snack, & Allergies
- Lunch Guests
- Cafeteria Expectations
Our scheduling of lunch periods is determined by the work schedule of our cafeteria staff and the availability of school staff to supervise the cafeteria.
Kindergarten: 10:35 a.m.
1st Grade: 10:55 a.m.
2nd Grade: 11:15 a.m.
3rd Grade: 11:35 a.m.
4th Grade: 11:55 a.m.
5th Grade: 12:15 p.m.
- Each student is assigned their own meal account number. This number is your studetn's school ID number, and is the same number used to check out library books.
- If you need help with the ID number, please contact the school office.
- The meal account is a debit account, so students eligible for full and reduced price meals must deposit money into their account before they can purchase meals.
- For check payments, please indicate your student's first and last name, along with his/her school ID number, on the memo line of the check.
- For cash payments, insert cash in an envelope with your student's first and last name and his/her school ID on the outside.
- It's best to deliver the payments directly to Nutrition Services staff in the cafeteria so that the payments can be applied before the next meal. A secure locked box for collecting meal account payments is located in the front hallway of the school; or you may drop off your lunch payment envelope in the school office.
- Parents can register and log onto schoolcafe.com to deposit funds with a nominal fee. They can also monitor account balances and set-up low-balance emails at no charge online.
- More information is available on the Nutrition Services website or by calling 503-356-3955.
Low Balance Reminders: When account balances get low, email and/or phone messages will be sent to parents/guardians.
Balance Transfer: When your student graduates to the next grade level or transfers to another school within BSD, her/his account balance will transfer with her/him.
Free and Reduced Price Lunches
If a family is experiencing financial need, parents may complete one application for free or reduced price meals for all students in their family. Meal benefits applications and instructions are available on-line at our Meal Benefits page. The application process and each student's meal benefit status are completely confidential.
Families may apply for meal benefits at any time throughout the school year, even up to the last day of school. However, a new application is required for each school year. For more information, please call: Nutrition Services Meal Benefits Office at 503-356-3957 or the Multilingual Department at 503-356-3755.
Menu, Snacks, and Allergies
Lunch Menu: Breakfast and Lunch Menus for the current month are posted on the Nutrition Services Website.
Snacks: Classroom teachers may allow students to bring snacks to school to eat either before or after lunch. Snacks must follow the district's healthy food policy. For the safety of students with allergies, we ask that you try to avoid snacks that contain peanuts or nut products. Healthy snack ideas include: water, milk, fresh fruit, yogurt, vegetables, whole-grain crackers, pretzels, low-fat popcorn, rice cakes, break sticks, whole-grain bagels, granola bars, trail mix, and low-sugar cereals.
Nut Allergies: In order to ensure the safety of our students with nut allergies, a nut free table is provided in our Cafeteria.
Parents are welcome to eat lunch with their child at school. Please check in at the office upon arrival. You must have cleared a background check to eat with your child on campus. Parents, please refrain from bringing food for other students during lunch as this is against cafeteria policy.
- Students are expected to clean up after themselves, return trays to the proper location, recycle appropriate itesm, and dispose of garbage in the receptacles.
- Students are not permitted to share any portion of their meals.
- Health department regulations stipulate that students should wash their hands before eating.
- Monitoring the safety of 100 or more students in the cafeteria space is a challenge. Students are expected to respect the team of school staff who supervise our lunch period.
Attendance is critical to student success! Classroom instruction begins at 8:30 a.m. Students are expected to be at school and on time every day they are healthy. Please make every effort to schedule appointments after school hours. For safety reason, students should not arrive to school before 8:00 a.m.
School staff are required by state law (ORS 339.065) to monitor student attendance. When attendance concerns arise, involving excessive absences or tardies, parents will receive a written communication from the principal.
Attendance Hotline: If your child will be absent or arriving late, please call the school's 24-hour attendance line at 503-356-2181 and leave a message regarding the absence or late arrival. Please call before 8:15 a.m. on the day of the absence when possible. Emailing the teacher can be done as an additional courtesy, but does not take the place of calling the attendance line.
Unexcused Absences: If your child does not report to school and you do not call to report the absence, your child's absence will be recorded as "Unexcused" and an automated call will be placed to the student's home.
Vacations: Vacations are not considered excused absences. We ask that you schedule vacations during holiday breaks and during summer months. Please also note that teachers will not provide homework for students who miss class due to vacation.
Students who have not reported to their classrooms by 8:30 a.m. are considered tardy. Tardies are recorded on student report cards. A student who is tardy must check in at the office before going to class. A note or call from a parent is required when a child arrives late, otherwise the tardy will be considered unexcused.
Oregon law (ORS 339.065) defines truancy as being absent (unexcused) for 8 half-days in a 4 week period:
"Eight unexcused one-half day absences in any four-week period during which the school is in sessions shall be considered irregular attendance. Students who meet these criteria will be reported to ODE as truant. Excused absences are not to exceed five days in a term of three months or not to exceed ten days in any term of at least six months."
Please contact the school either by note, telephone or in person if planning to withdraw your child from McKinley. We request this notice at least two days in advance in order to prepare transfer papers. In addition, if a student is absent from school for 10 days or more in a row, they will automatically be withdrawn from school. They can be re-enrolled upon return, however there is no guarantee that they will be re-enrolled in the same class.
- Students will follow all game rules.
- When the whistle blows to end recess, students will freeze and await further instructions. If the whistle is blown again students are to quickly place all recess equipment in the ball cart and line up.
- Students will follow the directions of the teacher on duty.
- Students will use the equipment for tis designed purpose.
- Students will cooperate with others.
- Students will share and take turns with all equipment.
- When playing a game, the next person in line is the judge.
- Students will contact the duty teacher when concerned about something or someone.
- If incidents of bullying occur, students are encouraged to ask for help from an adult on the playground if bullying occurs.
- When students cannot resolve a problem with others, they will ask for help from a staff person.
- Students resolve problems with words, not with their hands, feet, or body.
- Students will run only on the field or track.
- Rough play is not allowed anywhere at school.
- Students will stay within the fenced playground area.
- On wet days, students will stay away from puddles, mud, and the play structure.
- Students will not eat food or chew gum on the playground.
Cell Phones and Technology
Cell Phones and Personal Devices: Students are discouraged from bringing cellphones to school because of the distractions and risk of theft that are associated with them. WE understand that some families choose to provide their children with a cell phone. Our expectation is that while on campus, cell phones will be kept in backpacks and turned off. Students who use their cell phone without permission will be asked to keep the cell phone in the office and a parent will be required to pick it up.
The school is NOT responsible for loss or damage of cell phones or any electronic devices. If your child brings one of these items to school without permission, a staff member will be permitted to take the item. Parents must pick up all confiscated items from the office.
Use of Classroom Technology: Chromebooks, iPads, and other hardware devices should be used to support learning and research. These devices must at all times be used in a responsible manner that is appropriate within an educational environment. Students may not download, store or print messages, graphics, or images that are inappropriate or that use language that is hurtful towards others. Students may not use devices in a way that violates the privacy of others, commonly referred to as "hacking".
We ask that students only bring items to school that directly relate to schoolwork. Except in situations where staff vibe permission, toys, cards, sports equipment, and valuables should remain at home so they will not disrupt learning or get lost, damages or stolen. Toys resembling weapons are never to be brought to school.
Students should not bring money to school that is unrelated to school activities. Students are also not allowed to sell or buy goods from one another until they are at home under the supervision of their parents.
A student should never bring the following dangerous, unhealthy, and/or disruptive items to school:
- Alcohol, drugs, drug paraphernalia, tobacco products, vaping or JUUL products. The use of tobacco, alcohol and drugs is prohibited on any school district property 24 hours a day, 7 days a week.
- Matches, lighters, fireworks, exploding items, or prank items.
- Weapons or items associated with weapons (including, but no limited to firearms, bullets and casings, knives, metal knuckles, razors, chemical irritants).
Incidents of students possessing the above items will be reported to parents and may be reported to police. Appropriate disciplinary and/or legal action may be taken including the possibility of expulsion.
We ask parents to help teach our children that norms for clothing vary depending on location and age. At school, students must wear clothing that is appropriate for a learning environment. Parents should consider the appropriateness of words, images and designs on clothing. Students are not allowed to wear clothing that communicates profanity, violence, gang affiliation, forms of substance abuse, or disrespect towards others. Please label outerwear (such as jackets or hats) and lunchboxes with your child's name in case they get lost.
We encourage students to always wear shoes that allow them to safely and fully participate in PE and recess activities. For PE class, students are to wear athletic shoes without black soles. Parents will receive information about their children's PE days from the classroom teacher.
- Illness and Injury
- School Nurse
- Restricted Participation
- Hearing and Vision Screening
- Head Lice
NO MEDICATION, whether prescription or over-the-counter, will be given to any student without a Medication Record and Authorization Form completed by the parent. )This includes commonly used medications such as Tylenol, cough syrup and cough drops.) Prescription drugs also require written instructions from the child's physician.
- Medication must be brought to school by a parent or guardian and must be in the original container.
- Pharmacists will provide two containers for medication, one for home and one for school. The label on the container must state the student's name, the dosage, time, prescription number, and the physician's name.
A sick child needs to be at home to protect the child and prevent exposing other students. A child needs to be free of fever for 24 hours before returning to school. Children who are not feeling well have a difficult time concentrating and therefore do no benefit from the instruction they receive during that time.
When a student becomes ill or hurt at school, every effort is made to contact the parents or guardians or a person designated by you. If we are unable to contact anyone concerning a sick or injured child, we may call 911 if we believe it is urgent. It is of utmost importance that you notify the office of any changes to your emergency numbers and e-mail addresses, in case we need to contact you. If it is difficult to reach you at an office location, a cell phone number is helpful.
The office calls parents/guardians for any serious injuries or illnesses as a matter of routine. When in doubt, the school will call and ask the parent to make a decision as to whether a child should remain in school, go home, and/or receive medical attention. If the child is ill with a communicable disease, a report from a doctor or Health Department is necessary for re-admittance to school. If you think a child has a communicable disease, please let the office know immediately.
For security reasons, parents must come into the office to pickup their children and sign them out when leaving early for illness/appointments. Students will not be allowed to wait outside in front of the school for their parents.
Under Oregon law any student under 14 entering school in Oregon for the first time, including kindergarten, must show proof of full immunization against polio, MMR (measles, mumps, rubella), DPT (diphtheria, pertussis, tetanus), hepatitis B and varicella (chicken pox):
- DPT - 5 doses
- Polio - 4 doses
- MMR (Measles, Mumps & Rubella) - One injection after 12 months of age or proof of disease and second dose before Kindergarten entry.
- Varicella (Chicken Pox) one dose received on or after 12 months of age Hepatitis A - 2 doses
- Hepatitis B - 3 doses
The district assigns a District Nurse and a Health Assistant that are shared among multiple schools, but is consulted for any illness or injury as needed. If you have a health concern or question regarding your child, inform the school secretary and a decision will be made either to contact the nurse immediately or to make a referral.
If a student is well enough to come to school, he or she is expected to participate in all regular daily activities, including recess. If a student is healthy enough to come to school, but has an injury, condition or disability that will prevent full participation in daily activities, a doctor's written directions stating the child's situation and also the degree of allowable activity inside and outside the building will be honored.
The Beaverton School District policy on head lice described here is based upon guidance from the Oregon Department of Education that has been created for all school districts in Oregon.
Lice is no longer a reportable condition or a reason to exclude a student from school. Health specialists have determined that it is very rare for lice to be spread in the classroom setting via share objects, such as coats, carpet, etc. Lice do not jump, fly or move from person to person without direct head to head contact. Transmission of lice most always occurs in close contact head to head contact such as sleepovers, sharing and use of personal items blankets, pillows, etc.
Studies have shown that mass screenings for lice have not shown a significant effect on the incidents at school. Communication between school personnel and parents/caregivers highlighting cases of head lice, e.g., "head lice outbreak letters" has been shown to increase community anxiety, increase social stigma causing embarrassment of affected students, and puts students' rights to confidentiality at risk.
- Registering to Volunteer
- Visiting the School
- Parents and Teachers for McKinley (PTM)
- School Donations
McKinley values its volunteers and our parent community. Possible volunteer activities range from assisting in the classroom, preparing copies and materials for teachers, supporting school events like Fun Run or Field Day, or participating in school programs like Art Literacy or our SMART reading program. No past experience is needed. Check the school calendar for dates and times. Parents and guardians area also encouraged to participate in informational events such as: Back to School Night, Family Engagement Nights, and our Fall and Spring Parent-Teacher Conferences.
Al volunteers must first register in the district's online Volunteer Management System. To protect the safety and welfare of our students the Beaverton School District requires background checks for volunteers. The following is information to help interested parents and community members to register as a school volunteer:
- Interested volunteers may access the application from the homepage of McKinley Elementary's website.
- All information on the volunteer application will be maintained in a secure and confidential manner. The Volunteer Management System is directly tied into the Criminal Records Background Check.
- The district does not require a social security number in order to complete the application or subsequent criminal records background check.
There is a sign-in computer in the office specifically for volunteers. Please, sign-in when you arrive. Always wear your volunteer badge or visitor's sticker when in the building. When volunteering in the school building, please make other arrangements for child-care of any younger siblings. If you are an employee of Intel or Nike and volunteer at McKinley, both of these companies make generous donations to our school based on how many volunteer hours area accumulated and logged during the school year.
Lunch Guests: Parents are welcome to eat lunch with their child at school. Please check in at the office upon arrival. Parents, please refrain from bringing food for other students during lunch as this is against cafeteria policy.
Field Trips: Teachers will send home written notice of any field trip activity. A parent or guardian must give written permission for a child to participate. Staff provides field trips supervision. For certain trips, parents may be asked to chaperon. Parents must fill out the background check form and be approved before attending the field trip as a chaperone.
Classroom Visits: When a parent or guardian wishes to visit a classroom as a result of challenges that a student is experiencing, the visitation will be limited to up to hone hour and must be prearranged with the principal and the classroom teacher. During the visitation the principal or assistant principal will accompany the parent. The principal reserves the right to deny or limit a classroom visit.
The PTM is our school's parent organization which coordinates parent participation in school activities and enhances educational opportunities for our students through fund-raising, educational, social and community programs. Anyone who has a child enrolled at McKinley School is automatically a member of PTM, has a vote and can get involved! More information can be found on PTM Facebook page: https://www.facebook.com/McKinleyPTM
McKinley is community that supports one another all throughout the school year. If you would like to offer a donation of school supplies, snack items, monetary funds, or other gift items please contact our main office. In the case of monetary and gift donations, certain processes may apply in order to fulfill proper bookkeeping requirements.
Because the accumulation of birthday parties over a school year would result in a significant loss of instructional time, birthday celebrations at school are not allowed. Food items, balloons, or flower arrangements should not be delivered to school. Invitations to private birthday parties may only be distributed if every child in the class is included.
A welcome alternative to a birthday party would be a book donation to the classroom library, in your child's name. Teachers will happily read the book aloud to acknowledge your child's birthday and the book can live on in the classroom library for many children to enjoy time and time again.
Classroom teachers may allow students to bring snacks to school to eat either before or after lunch. Snacks must follow the district's healthy food policy. For the safety of students with allergies, we ask that you try to avoid snacks that contain peanuts or nut products. Healthy snack ideas include: water, milk, fresh fruit, yogurt, vegetables, whole-grain crackers, pretzels, low-fat popcorn, rice cakes, bread sticks, whole-grain bagels, granola bars, trail mix, and low-sugar cereals.
McKinley serves and embraces a culturally and economically diverse community of families and staff. Providing children opportunities to learn about one another's backgrounds and traditions is an essential component of preparing them to be leaders in a diverse world. When it comes to holiday traditions, we will strive to create a climate where families and students feel welcomed and not excluded.